Too Many Choices

Have you ever noticed that sometimes we have too many choices for some things, and not enough of others? Both situations can drive us crazy because with one there is not an ideal choice that meets all of our needs, and with the other we can become so bewildered with the available options that we don’t fully consider the benefits and costs.

A personal example of too many involves email accounts, blog accounts, photo services sites, online documents, calendars, and instant messenger services. I seem to have managed to acquire quite a few of these over the years, including two email accounts with our DSL provider (associated with Yahoo), one work email, one school email (associated with Windows Live/Hotmail), and about five other email accounts including (Windows Live/Hotmail and Google). This list does not include the email addresses that have fallen by the wayside over the years (including Excite, Netscape, Yahoo, MSN and a couple of others). Add to this mix the two photo websites, five document sites, two sync sites, three backup sites, two blogging sites, four messaging sites, and no telling how much else.

To solve the problem of all of these services, I began to try to find ways to combine them so that I can more fully utilize each while also making accessing them easier. I began by linking all of the Hotmail/MSN/windows Live accounts together so that I can keep track of them as a group. Then I linked Facebook and LinkedIn to Windows Live Messenger, and set one Hotmail account as the primary account with the other Windows Live accounts being linked so that I can monitor the inbox for each. Linking them also allowed me to combine all of the Windows Live documents, calendars, etc. into one access point. I also linked the photo accounts, blog accounts, and anything else that I could to the messenger/Hotmail account. As for the Google and Yahoo accounts, I linked all that I could as well, so now I have three broad accounts with linked items in each.

I also stumbled on a great free program called MultiMi (offered by AVG) that allows me to set up all of my email, documents sites, photo sites, video sites, and much more in one application. Now I have one application that displays everyone so that I can have access and be able to use each email or site using just one interface. It even allows the linking of Facebook and LinkedIn as well as other social sites. My only complaint is that I did not find this program BEFORE manually linking everything that I could, though using Windows Live Messenger and linking the associated accounts will be of great benefit. The biggest lesson I learned though is that “CLEAN OUT THE CLUTTER” not only works for the household (my wife Anna is the guru of this phrase), but it also works for software, email accounts, websites, calendars, blog sites, and anything else web-based. So my next job is going to be to cut down on these services that I currently use in order to further simplify my online life.

A Brand New Year

Happy New Year blog fans! I have always liked the beginning of a new year simply because it is symbolic of a chance to start over and to improve. And believe me, nobody needs improving more than I do, which probably explains why I like the New Year so much. After all, at 12:01 AM on January 1st I can honestly so "It has been a great year so far...I haven't messed up yet!" 

I, like most everyone else, create a list of resolutions that I intend to keep for the New Year. However, I do something else that many people do not, and that is to review them periodically to assess what I am doing right and where I need to try a little harder. Believe it or not, this is also a step in research, operating a business, analyzing a system, and the list keeps going. It is also the most overlooked step in all of the steps in each of these areas. People are great at coming up with an idea or a research topic or a business plan, but once they implement it, they often fail to analyze whether or not it is successful or doing what it was supposed to do or giving the desired results.

Reviewing and making changes is an integral part of personal budgeting as well. Step 1 is to come up with your financial goals, such as how much money you want to have saved up for a major purchase, your retirement, college for your kids, etc. Step 2 is to analyze the inflows and outflows of money to get an idea of your current financial condition. So far so good, unless you don't have very good records to rely on for the numbers. Step 3 is to analyze the spending while looking for areas where you can save some money. This is where you actually begin budgeting, first deciding how much you have to spend for fixed and variable necessities like rent, groceries, utilities, and car payments, as well as deciding how much to spend on extra things (the frivolous stuff) like eating out, movies, and that daily latte, as well as how much to save back for your goals that you developed in Step 1. 

Step 4 is where you record your actual inflows and outflows over a period of time while trying to follow your new budget. It is somewhere between Step 4 and Step 5 that things often begin to fall apart though. You see, Step 5 is to review your performance to the budget and goals you set up and make any necessary changes. Some people give up on Step 4, while others don't even do Step 5. The break down in these last two steps are the second most common reason people aren't successful in personal financial budgeting following the lack of motivation and determination (psychologist call this behavior modification). 

But don't despair, and don't give up. Just like January 1 is your chance to start over on your resolutions, there is no rule that says you can't start over on your budget. Just use Step 5 as a way to review what worked and what didn't, and revise your goals and budget (and your spending). If your problem was motivation and determination, use Step 5 to find ways to keep you focused on your goals and budget as well as ways to modify your spending and behavior. And a bonus for reading this week’s blog, you can always start your resolutions over too without waiting for January 1.

And by the way, if you must know, I have accomplished one goal I set out for this year, which was cleaning up and re-arranging my study (see the picture below). However, I have already broken one of my New Year’s resolutions, which was to start being on time (evidenced by this blog post being three days late). Oh well, I plan on starting over tomorrow on that one.

Till next week, keep trying and don’t give up!